How status works
Every asset gets one status, recomputed each time it is viewed, from the documents in force and the rules below. The viewing buyer's own acceptance rules can make it stricter, never looser.
Statutory inspection of lifting machinery
| Category | Initial inspection and testing | Inspection | With testing |
|---|---|---|---|
| Very high risk | Before first operation | 12 months | 24 months |
| High risk | Within 12 months of first operation | 24 months | 48 months |
| Medium risk | Within 24 months of first operation | 30 months | 60 months |
| Low risk | Within 24 months of first operation | 60 months | Not required |
| Lifting accessories | As the machine they are used on | Authorised inspector's programme (a buyer may set a maximum) | |
Periods run from the initial inspection. Inspections are carried out by inspectors on the Department of Labour Inspection's register of authorised inspectors. Maintenance of lifting machinery: at most every 12 months, or sooner if the manufacturer or inspector says so.
The rules
Very high risk: mobile cranes; cranes working near the sea, such as shipyard and port-service cranes; machinery used only to handle containers or vessels; also tower cranes, overhead cranes of 5,000 kg or more and certain cranes in premises holding hazardous substances. Initial inspection and testing before first operation. Inspection every year and inspection with testing every two years after the initial inspection. Such machinery may not operate without a valid report.
Source: KDP 153/2021, Annex I; Reg. 10(12) · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
High risk: truck-mounted loader cranes of 5,000 kg or more; machines whose operator could fall 3 m or more, including MEWPs and telehandlers fitted with a personnel platform; construction lifting machines such as excavators used for lifting. Initial within one year of first operation; inspection every 2 years; with testing every 4 years.
Source: KDP 153/2021, Annex I · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Medium risk: forklifts used only to lift goods; truck-mounted loader cranes below 5,000 kg; MEWPs with a fall height below 3 m; hoists and vehicle lifts. Initial within 2 years of first operation; inspection every 2½ years; with testing every 5 years.
Source: KDP 153/2021, Annex I · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Low risk: for example tow-truck cranes and manual lifting machines over 100 kg. Initial within 2 years; inspection every 5 years; no testing required.
Source: KDP 153/2021, Annex I · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Lifting accessories: initial timing as the machine they are used on; periodic examination on the programme the authorised inspector draws up from the owner's register of accessories. A buyer may set a shorter maximum.
Source: KDP 153/2021, Annex I; Reg. 10(13), 11(8) · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Statutory periods are maxima and run from the initial inspection. The inspector may shorten them or set an earlier re-inspection when defects are found. PlantPass applies the earliest of: the period from the initial inspection, the period from the last inspection, the inspector's stated date and the buyer's rule. An inspector's date later than the statutory maximum is capped.
Source: KDP 153/2021, Annex I; Reg. 5(4), 11(4) · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
The authorised inspector confirms the category. Where the inspector's category and the equipment rules differ, PlantPass applies the stricter intervals and shows both. Equipment the table does not name (for example a wheel loader doing lifting work) needs the inspector's written classification.
Source: KDP 153/2021, Annex I · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Lifting machinery is maintained by a lifting-machinery maintainer at the manufacturer's or authorised inspector's frequency and at intervals of no more than one year, recorded in the special maintenance book, which keeps inspection reports for ten years. Service falls due at the first of date, hours or km.
Source: KDP 153/2021, Reg. 10(6), 10(8), 10(9) · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Goods vehicles and trailers over 3,500 kg are tested one year after first use and every year after; goods vehicles of 3,500 kg or less at 4 years and every 2 years after. PlantPass uses the expiry on the certificate, capped at 12 months from the test date for heavy vehicles, together with registration and insurance.
Source: Law 1(I)/2007; Motor Vehicles and Road Traffic Regulations, Reg. 65(2) and Fifth Schedule · Checked against RTD consolidated regulations (2013), 13 Oct 2026
Each asset carries its own dossier: identity, OEM manual and load chart, conformity or lawful legacy status, the authorised inspector's latest report, service history, and roadworthiness and insurance where they apply. Approval of the company does not approve an asset.
Source: KDP 444/2001; KDP 153/2021 · Primary-source check pending
Inspections must be carried out by an inspector authorised by the Department of Labour Inspection. The Department publishes its register of authorised inspectors (ΕΕΑΜ numbers and named qualified persons) as a PDF; PlantPass reviewers check each report's inspector against it. Out of scope of the regulations: a ship's permanent lifting equipment and lifting machinery on mobile offshore units.
Source: KDP 153/2021, Reg. 4(2), 8; KDP 422/2024 · Checked against KDP 153/2021 text on cylaw.org, 13 Oct 2026
Three layers of trust
- The vendor declares the asset's identity and uploads each certificate. AI may draft the fields; the vendor confirms every one.
- The rules engine computes every due date from those fields, taking the earliest trigger, and cross-checks serials and registrations.
- PlantPass reviews each document against the file itself and verifies each vendor company. Until then, the status is Pending review.